(Civil Division is responsible for the processing of civil court cases up to $3,000.00 heard through the Gary City Court.)
All court work is now computerized that allows information to be retrieved and provided to the public in a shorter period of time. Prior to my tenure, court work was not computerized.
New cases are now collected by the civil bookkeepers in which they are counted for accuracy and a receipt is provided to each attorney. Prior to my tenure, no designated individual was assigned to collect new cases and no receipts were provided to attorneys.
The Civil Division offers attorneys the ability to file eviction cases with the assigned presence of the court clerk. Prior to my tenure, eviction cases were not filed in the Civil Division.
Bench Warrant Recalls
When bench warrant recalls are received from the attorney, the information is immediately placed within our database in order to prevent false arrests. Prior to my tenure, bench warrant recalls were only typed on dockets whenever the court work was completed.
All information is to be requested through an Inormation Request form which allows requests to be handled more appropriately. Prior to my tenure, no forms were used.
All daily work and new cases are computerized and printed out daily for placement in the permanent cash book, which alleviates human error and expedites the process of calculating daily activity. Prior to my tenure, daily work and new cases were only handwritten into the permanent cash book.
City and state monthly reports for new cases are submitted in accordance with consistent internal deadlines. Prior to my tenure, reports were submitted at such irregular times each month, the State Board of Accounts rendered audit findings against the office.
A mail book was established to record all daily checks received by mail for accountability and a receipt is provided accordingly from the mail receipt book. Prior to my tenure, there was no procedure that provided for such tracking of payments.
All Attorney Trust Fund Registers are now computerized to alleviate miscalculations and provide a check and balance. Prior to my tenure, Attorney Trust Fund Registers were typed on carbon sheets and calculated manually by one bookkeeper.
The bookkeepers immediately inform all attorneys of payments received through our office. Prior to my tenure, attorneys would only be informed of payments received through their end-of-the month registers which too often allowed for unnecessary bench warrants to be issued.
All incoming pending ordinances and resolutions from various departments to be filed are logged which allows for tracking from the onset to the conclusion. Prior to my tenure, no such tracking was done.
The tax abatement process has been better defined from the point of council approval to submittal to the Clerk and final retrieval by the petitioner for recording through the Lake County Recorder. Prior to my tenure, the lack of a consistently used standard office procedure allowed petitioners to become confused regarding the filing process.
The Clerk’s office is responsible for filing all Vacation of Public Way ordinances that have been adopted by the Common Council with the Lake County Auditor’s and Recorder’s offices. Prior to my tenure, final processing was never consistently completed by the Clerk’s office.